In a recent meeting, we discussed the requirements and solutions for document comparison. The main issue at hand is how to provide a basic template that works in most scenarios where formats and contents differ among departments.
Objectives
We aim to achieve the following goals:
- Provide a basic template to meet most needs while allowing units with special requirements to make minor adjustments;
- Ensure format and content can be adjusted according to different business meanings;
- Reduce manual intervention, increasing efficiency.
Current Progress
Currently, we have completed some initial design work for templates and have had thorough communication with departments regarding their specific needs. However, upon actual operation, we found that certain details need further clarification and adjustment.
Example Document Comparison
For the document comparison function, we aim to handle situations like:
- Receiving updated official documents and attachments;
- Checking if there are discrepancies between these files and existing verification tables;
- If modifications are needed due to differences, suggesting appropriate changes.
Excerpts from Discussions
During the meeting, we discussed specific requirements such as how to design prompts that make it easier for users to upload files and get expected results. We also talked about adjusting content in verification tables based on different types of business.
Important Reminders
- Current requirement descriptions are somewhat vague; more communication with users is recommended to clarify them;
- Ensure AI understands various file formats and contents provided by departments, enabling effective comparison;
- Considering the uniqueness of each unit, we might need to offer them the ability to fine-tune templates.
Future Directions
Next steps include further adjusting and optimizing based on current requirements. We will also continue communication with users to confirm specific needs, ensuring the final product meets user expectations.